Is your meeting experience often chaotic and confusing? People are trying to connect over video but can’t figure out how, and when they finally do you can’t hear them or see them, or they can’t see you? Not to mention people are trying to connect over disparate platforms – laptop, tablet or smart phone and don’t know an easy way to do so.
With no support set up to help them and confusing interfaces causing video launching issues, you often leave meetings frustrated and confused.
A little pre-planning and strategic thinking can go a long way in making all of your future meetings run seamlessly and effortlessly. Take time to consider all elements of your meeting including:
By considering all elements of your meeting, you won’t continue to bang your head against the wall every time you have to sit through another unproductive meeting.
Cameron Wicks from our Show Solutions team recently wrote an article in Mid-Atlantic Events magazine on Setting the Tone in Your Opening General Session. Check out the article for tips on how to improve your next event.
Have you seen this video: A Video Conference Call in Real Life?
Video conference calls can often be a real challenge! How many times have you gone into a meeting and it doesn’t start on time? Maybe because remote participants don’t know the call in information or they are having trouble calling in? By the time everyone has the right information and has joined in, your scheduled meeting time is almost over!
There has to be a better way, and there is, by considering the end-to-end meeting experience – from before the meeting starts to how to follow up once it is over. When you schedule a meeting, make sure to consider the resources you will need. Will you be sharing content or using video? Also think about who will be attending, if there will be remote participants what is the easiest way for them to connect to the meeting? And what platform will you use for simple audio or video conferencing? Make sure to include all these details in the meeting invite.
If you plan ahead, you can even integrate the scheduling process with the meeting room so you can just go into a room hit start and go! That way your meeting can start right away, no more problems or hassles, making it a more enjoyable experience for everyone and letting everyone focus on the topic at hand and not the technology needed to participate.
And don’t forget about meeting follow through, if it was a collaborative session does the meeting need to be saved, recorded or tagged so it is easily searchable and found for future reference? If you keep all elements of the meeting lifecycle in mind, and remember the meeting starts when you schedule it, you can be sure to have more successful meetings moving forward!
Did you know that business professionals attend over 60 meetings per month and a recent study revealed that executives spend 40-50% of their working hours in meetings and as much as 50% of that is considered unproductive? The same study found that a five-person meeting conducted in-person costs a company an average of $5,197 per attendee. Considering that 20% of meetings run late due to meeting room technology issues, there is got to be a better way. Read this great White Paper Wasting Time Together to learn more.
Great article in The Wall Street Journal about the best ways to behave on a video call: Ten Rules of Etiquette for Video Conferencing
Malvern, PA – January 20, 2016 – Cenero recently worked with The College of Education at Penn State to create a state-of-the-art Social Studies lab featuring interactive digital technology to help enhance the classroom experience. The flexible classroom includes everything needed to support any possible instructional approach, from small-group collaboration to whole-room presentation and web teleconferencing. Read the Penn State article to learn more.
Malvern, PA – December 11, 2015 – Cenero, a leader in audio visual, unified communications and IT solutions, today announced it has been named to the Systems Contractor News 2015 Top 50 Systems Integrators list.
The list, which details integration firms generating top revenue in commercial AV installations, is a compilation of leaders in the audio visual field who exhibit business stability and financial growth.
“Cenero is proud to rank number 37 on this list of top influencers in the AV industry,” said Rob Gilfillan, President of Cenero. “We are dedicated to continuing to grow our business through investing in best-in-class employees who can help our clients develop end-to-end technology solutions that improve collaboration and communication throughout the enterprise.”